Skip to Content

Best Ways to Collect Rent – And Get Paid on Time

A couple examining papers and conveniently paying rent online.Developing a dependable rent collection plan is imperative for rental property owners. Managing rent payments, alongside determining a fitting rental rate, is a crucial decision for property owners.

By setting up an effective rent collection process and getting ready in advance, you can persuade your tenants to make their payments on time. Let’s discover the top methods for collecting rent from tenants and highlight the strategies to avoid.

Best Methods for Direct Rent Payment

  • Online. Currently, various strategies for collecting rent from tenants are available. With the rising popularity of online payment systems, the preferred method for rental payment is increasingly becoming online rent payment. This technique allows tenants to benefit from easy and secure online payments and assures property owners of timely payment reception. The online rent payment system has proven to be a reliable and convenient alternative for tenants and landlords alike.
  • Payment App. Apps like Venmo, Zelle, and PayPal introduce a modernized way to handle rent payments. The convenience and user-friendliness of these services have made them highly popular among tenants and landlords. With the capacity to promptly request and send money, tenants find that paying rent becomes quick, efficient, and trouble-free.
  • ACH Debit. Property managers are currently utilizing novel techniques to ensure rent is paid promptly. ACH debit represents one of these new approaches. This method allows tenants to submit their bank details for automatic rent deduction every month. However, since some tenants might find this arrangement unsettling, it’s vital to offer a choice of two or three payment methods. Also, it should be noted that fees are commonly associated with each payment method, and these can widely vary. Therefore, it is essential to carefully research before settling on a payment method.

Payment Methods to Avoid

It is wise to guide your tenants towards particular payment methods for rent. Avoiding cash payments is preferable as they complicate record-keeping. If a dispute occurs, proving the exact amount and payment date from your tenant could be difficult. Therefore, it’s wise to favor payment methods that provide a clear and easily accessible record.

Using personal checks can be less than optimal because of the extended time they take to clear and the risk of bouncing, which can lead to bank charges for you and the tenant. Under these circumstances, money orders and cashier’s checks may be preferable, particularly for security deposit collection. Clearly indicating your preferred payment method and maintaining a reliable documentation method are crucial for establishing a solid paper trail and avoiding future disagreements or confusion.

Even though you might have to resort to these less desirable payment methods under certain conditions, it’s best to avoid them. Payment methods like these are typically difficult to record and are beset with challenges. Excluding these payment methods from your lease agreements may be prudent to explicitly indicate that rent payments through these channels are not accepted.

Collect Through a Property Management Company

Rental properties can be a valuable investment, though the rent collection process may be cumbersome and lengthy, irrespective of the circumstances. Nevertheless, if simplifying the process is your goal, engaging a rental property management company might be the answer. Leveraging their expertise and experience, a distinguished property management company can adeptly manage the rent collection process, affording you the opportunity to concentrate on other crucial elements of property ownership.

Renting is made easy with Real Property Management Tri-State Area! Our property management services, bolstered by technology, include the option for online rent payment. Contact us online or call 610-497-2700 today to learn more about our quality services in Philadelphia and nearby!

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details